If you are in such a case as mentioned below, immediately notify the graduate school office by documents. Each notification form is provided at the graduate school office. In particular, the notifications for ⑤ to ⑨ should be made at least one month earlier than when the situation for notification occurs. Failure to do so may result in such a disadvantage as financial obligation for tuition payment against your intention.
① When you change your place of residence→ Notification for Change of Address/Residence (JUSHO HENKO TODOKE)
② When you change your name → Notification for Name Change (KAISEIMEI TODOKE)
③ When you lost your student identification card → Request for Reissuance of Student Identification Card (GAKUSEISHOU SAIKOUFU NEGAI)
Notify the police nearby just in case so as to prevent unauthorized use of your lost card.
④ A Student Commuter Certificate
A Student Commuter Certificate is required when purchasing a Commuter Pass between the train station/bus stop closest to your residence and the station or stop nearest to the campus of your Faculty or Graduate School. This certificates can be obtained from the Graduate School Office when you enter the UTokyo. You cannot obtain if you are taking the leave of absence.
⑤ When you take a leave of absence → Please receive Request for Leave of Absence (KYUUGAKU NEGAI) at the graduate school office and submit it to the office.
Depending on your reason for absence, you may need a certificate verifying the reason. So, please make sure to get instructions from the office. When you extend the period of absence, please follow the same procedure. The period of absence will not be extended automatically without your application.
* In case of taking a leave of absence for study abroad → Purchase of and enrollment to OSSMA will be optional.
⑥ When you want to study abroad → Please apply to the graduate school office.
* Purchase of and enrollment to OSSMA will be optional.
⑦ When you withdraw from school → Please receive Request for Withdrawal (TAIGAKU NEGAI) at the graduate school office and submit it to the office.
Note.) When you withdraw from school, please make sure to submit Request for Withdrawal. Even if you do not indicate your intention of reenrollment when your period of absence has expired, you are not automatically regarded as withdrawn without your application. Failure to submit the request may result in financial obligation for tuition payment against your intention.
⑧ When you reenroll → Request for Reenrollment (FUKUGAKU NEGAI)
When your period of absence expires, please make sure to submit the request for reenrollment.
⑨ When you extend your enrollment period → Notification for Extension of Enrollment Period (ZAIGAKUKIKAN ENCHOU TODOKE)
When you extend the enrollment period and the period exceeds the years required for graduation (Master’s courses: 2 years, Doctoral courses: 3 years, * the period of absence will not be included), please make sure to submit the notification for extension of enrollment period.
When you go abroad, either of notifications below must be submitted.
For international students, submit a Notification for Temporary Absence from Japan (ICHIJI KIKOKU TODOKE)
For other students, submit a Notification for Overseas/Domestic Travel (RYOKO TODOKE)
⑪ When you go abroad for research purposes as a JSPS Research Fellowships for Young Scientist, such as participating in a research conference or conducting a research, purchase of and enrollment to OSSMA will be optional from the academic year of 2017. (About OSSMA)